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Project planning

We first need to ask ourselves what a project is. When we have an answer to that question, we can start defining the requirements in what to expect from project planning and project planning software.

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What is a project?

A project is a group of multiple activities to create a single unique result. Available time, resources and budget are limited. In a project, several employees with different skill sets are involved, thus creating a multidisciplinary project team.

The term project is often misused for small jobs, that are carried out in the short term by one or a couple of employees from the same department. It’s good to distinguish those jobs from actual projects, as it determines which functionality is required.

Online project planning

For the ‘real’ projects you can make a Gantt Chart in Timewax. Here you schedule the duration for each activity and define dependencies.

This Gantt Chart is ideally suited to visualize the project and communicate it to the customer and the project team. You use the Planning Board for the resource planning (capacity planning) of employees.

An illustrations of the gantt chart feature showing multiple projects and activitiets
An illustration of the planning board feature showing the planning of projects and resources

Small jobs

For scheduling small jobs that are not project-related, the Gantt Chart is a bit too much. It doesn’t serve a purpose to create one, because there is no need to visualize it for communication purposes.

So for these small jobs, you go straight to the Planning Board to schedule the employees to these jobs. Basically, for these jobs, you could say that the project and resource planning is the same. There is no distinction.

Learn from project planning

Your business always needs to keep improving. An excellent way to do this is by analyzing project results and learning from them so that your next projects will perform even better.

With the Analytics feature, you have access to interactive tables and graphs. These allow you to analyze project results in terms of the hourly budget, financially, project profitability, progress and more.

Illustration of a dashboard in the Timewax Analytics feature.

Integrations

Our resource planning software integrates seamlessly with your systems. Get rid of tasks that you can automate with our integrations and API.

Scheduling software that beats Excel

Is it a competition then? No, it’s not like that. Excel is a great tool, but at a certain point you run into limitations. Then it’s time for something else.

An illustration of a project planning in Microsoft Excel

Limitations of Excel

If you only schedule a handful of employees, Excel is a great tool. It is clear and you can easily inform everyone by email or by telephone about the schedule and changes to it.

It becomes more difficult with a lot more employees. Especially if you often have changes. Keeping everyone up-to-date becomes a day job and it is not possible for everyone to work with the Excel file at the same time.

Beyond Excel

It is then time for professional planning software. A system that distinguishes between the different roles of employees, project managers and planners and also has specific features for them.

Moreover, you want everyone to be able to consult and edit the schedule anywhere and at any time. This requires an online system that can also be used with multiple devices.

An illustration of various laptops and smartphone that are connected to one project planning board

Ready in two minutes

“If I schedule a project for a department, I'll be done in two minutes. I select the employees and simply drag them onto the project”
Photo of Martin Embregts
Martin Embregts | Proximus NXT
PROJECT PLANNER SERVICE DELIVERY
An illustration of project bookings in Microsoft Outlook

Online planning software

At Timewax you have come to the right place for both project planning and resource planning (capacity planning) of employees. For project planning you use our Gantt Chart and for resource planning our Planning Board.

Timewax runs entirely in the cloud. The advantage is that we automatically share the schedule and changes with your employees via your calendar system or our mobile app. That saves a lot of work.

Explore our resource planning software

You can take an interactive tour, book a tailor-made live demo or even start a free trial. Just want some advice? Don’t hesitate to reach out to one of our planning experts for a free consultation. 

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